The Freedom of Information Act 2000 creates a public “right of access” to information held by public authorities such as local Councils, and places a duty on them to adopt and maintain publication schemes for the routine release of important information such as annual reports and accounts.

 

In general, public authorities have 20 working days in which to respond to an information request, though this deadline can be extended in certain cases and/or with the agreement of the requester.  Requests can be refused if they cost more than £600 to fulfil, including the cost of time spent searching for files.

The following publication scheme lists the information available to the public from Stocksfield Parish Council, along with details of how the information can be obtained and at what cost.  The publication scheme has been approved by the Information Commissioner.

  


Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

Organisational information, structures, locations and contacts – current information only.

Website – stocksfieldpc.org.uk

Hard copy – contact Clerk

See also Parish Information Card

Free

Who’s who on the Council and its Advisory Groups

As above

Free

Contact details for Parish Clerk and Council members

As above

Free

Location of main Council office and accessibility details

As above

Free

Staffing structure

As above

Free

 

Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit - current and previous financial year as a minimum

As above

Free

Annual return form and report by auditor

Hard copy – contact Clerk

10p per sheet

Finalised budget

Available on request

10p per sheet

Precept

Available on request

10p per sheet

Borrowing Approval letter

Available on request

10p per sheet

Financial Standing Orders and Regulations

Available on request

10p per sheet

Grants given and received

Available on request or see minutes

10p per sheet

List of current contracts awarded and value of contract

Available on request

10p per sheet

Members’ allowances and expenses

Available on request

10p per sheet

 

Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

Available on request

10p per sheet

Parish Plan, including reviews carried out in current and previous year as a minimum

Available on request

£5

 Report to Annual Parish Meeting - current and previous year as a minimum

Available on request

£2

Quality status

N/A

 

Local charters drawn up in accordance with Department for Community and Local Government (DCLG) guidelines

Available on request

10p per sheet

 

Class 4 – How we make decisions

Decision making processes and records of decisions - current and previous year as a minimum

Available on request

10p per sheet

Timetable of meetings (Council meetings, Advisory Group meetings and Annual Parish meetings)

Website – stocksfieldpc.org.uk

Hard copy – contact Clerk

10p per sheet

Agendas of meetings (as above)

Parish Council notice boards

 

Minutes of meetings (as above) – NB: this will exclude information that is properly regarded as private to the meeting

Website – stocksfieldpc.org.uk

Hard copy – contact Clerk

10p per sheet

Reports presented to Council meetings – NB: this will exclude information that is properly regarded as private to the meeting

Hard copy contact Clerk

10p per sheet

Responses to consultation papers

Hard copy – contact Clerk

10p per sheet

Responses to planning applications

Hard copy – contact Clerk or see Notice Boards

10p per sheet

Bye-laws

N/A

 
 

Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities - current information only

Available on request

10p per sheet

Policies and procedures for the conduct of Council business

Procedural standing orders

Advisory Group terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Available on request

Available on request

10p per sheet

10 per sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Available on request

10p per sheet

Information security policy

Available on request

10p per sheet

Records management policies (records retention, destruction and archive)

Available on request

10p per sheet

Data protection policies

Available on request

10p per sheet

Schedule of charges for the publication of information

Website – stocksfieldpc.org.uk

Available on request See below

 
 

Class 6 – Lists and Registers

Currently maintained lists and registers only

   

Any publicly available register or list

Available on request

 

Assets Register

Available on request

 

Disclosure log indicating the information that has been provided in response to requests

Available on request

 

Register of members’ interests

Available on request

 

Register of gifts and hospitality

Available on request

 
 

Class 7 – The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses - current information only

   

Allotments

N/A

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

N/A

 

Parks, playing fields and recreational facilities

See NE43 News from time to time

 

Seating, litter bins, clocks, memorials and lighting

See NE43 News from time to time

 

Bus shelters

See NE43 News from time to time

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees

N/A

 
 

Additional Information

The Parish Council publishes a newsletter at least twice per year – NE43 News

Delivered to every household

Free

Parish Council information is also published in Stocksfield Community Association Newsletter (SCAN) 10 times per year

Delivered to members of Stocksfield Community Association

 

Agendas and minutes of Council meetings and summaries of accounts are displayed monthly on two Parish Council notice boards

 

 

Contact details:

Mr Nick Spencer

Clerk

Stocksfield Parish Council

Stocksfield Community Centre

Mount View Terrace

Stocksfield

NE43 7HL

Tel: 01661 844667

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 

Website: www.stocksfieldpc.org.uk

 

SCHEDULE OF CHARGES

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost 

 

Photocopying @ 20p per sheet (colour)

Actual cost

 

Postage

Actual cost of Royal Mail standard 2nd class

 

Statutory Fee

 

In accordance with the relevant legislation

Related Documents

Email and Internet Policy; Information Security Policy; Data Protection Policy; Guidelines for the Retention of Records

Adoption and Review History

Adopted at Parish Council Meeting on

01/12/08

Reviewed

13/04/15, 14/05/18

Next Review Due

April 2021