(This is a text only version to enable word searching of the minutes of Council meetings. The page is mainly unformatted and will not show tables correctly.  A copy of the actual meeting minutes as laid out in the recorded version can be found here.)

Minutes of the Meeting of the Parish Council

held on Monday 2 September 2019

at Stocksfield Community Centre

Present:         Ms M Hunt (Chair), Mrs J Furniss, Mr C Liddle, Mr D Parke, Mrs H Rae, Professor R Thompson, Dr P Vickers.

Mr N Spencer (Clerk to the Council).

                       

Apologies:     Mr M Parker, Mrs J Robson.

 

Also present: Mrs A Dale (County Councillor).

The Chair opened the meeting at 7.30pm and welcomed those present.

19/9/100 Absence of Mrs Robson

Members AGREED to grant permission for the continued absence of Mrs Robson.

 

19/9/101 Declarations of Interest

Mr Liddle said that he is now a member of the Board of Tyne Rivers Trust and the Clerk declared an interest in the planning applications to be considered.

19/9/102 Public Participation

Footpath at rear of Mount View Terrace

The Chair said that a resident had contacted her about the condition of the above footpath which is being eroded by Stocksfield Burn. The matter has been reported to the County Councillor and Northumberland County Council’s (NCC) Area Countryside Officer.

Parking at Brettonby Avenue

The Clerk said that a number of residents have complained about indiscriminate parking at the above location and, at her request, all have been advised to contact the County Councillor. Mrs Dale said that all of the parking issues relate to private land.

Lead Road at the ford

Mrs Rae has been approached by a resident who complained that the verges at the above location have not been cut, restricting the ability for riders of horses to move out of the way of passing cars. Additionally the placement of signs warning drivers to slow down near horses was discussed. Mrs Dale AGREED to look at both issues.

 

19/9/103 County Councillor update

Mrs Dale updated the right of way to Ridley Mill at the rear of Guessburn, hedges, litter picking, Tyne Community Learning Trust, blocked gullies, sewerage, repairs at the fords, chicanes on New Ridley Road and the Local Transport Plan priorities. Mrs Dale left the meeting.

19/9/104 Minutes of the Meeting held on 23 July 2019

It was AGREED that the minutes of the meeting held on 23 July 2019 were a true and accurate record (proposed Chair, seconded Mr Parke).

19/9/105 Matters Arising

  1. a) Sling Rotator at Branch End Play Area

The Clerk reported that the equipment is now back in use having been repaired. The movement in the central column required that the equipment be removed and reinstalled correctly, although there is no immediate safety issue. After discussion it was AGREED to undertake the work to reinstall the equipment and to secure further quotes before proceeding.     Action: Clerk

  1. b) Fireworks and Bonfire Event 2019

The Clerk said that Stocksfield Cricket Club intends to stage the above event although further costs are needed before they commit to it. Members asked that the matter be listed for discussion at the next meeting.                                                      Action: Clerk

 

19/9/106 Finance

  1. a) Approval of July and August payments

It was AGREED that the payments for July and August be approved as detailed in the previously circulated schedule (proposed Dr Vickers, seconded Mr Parke) and the summary of receipts and payments for the month was noted.

  1. b) External audit 2018/19

Members considered the report of the external audit which concluded there were no issues to draw to the attention of the Council. Members AGREED (proposed Dr Vickers, seconded Mrs Rae) to receive the report.

  1. c) Insurance renewal

The Chair referred to a previously circulated report of the Clerk which outlined a number of aspects relating to the renewal of the Council’s insurance from 1 October 2019. After discussion it was AGREED to insure with ‘Inspire via Axa’ based on a three year agreement; to include cover for material loss for the footbridge crossing Stocksfield burn; and to delegate authority to the Clerk to amend the premium in light of the recent change to the asset register.

Members also discussed ownership of the war memorial which is currently formally owned by NCC, upon whose land the memorial sits. It was AGREED that ownership of the memorial should be reconsidered at a future date once more information is provided by NCC.

Action: Clerk

19/9/107 Parish Council Representatives

  1. i) 6th Annual Town and Parish Council Conference 3 October 2019

The Chair asked that any councillor who wishes to attend should inform the Clerk.

  1. ii) East Tynedale Town and Parish Councils’ Forum 16 October 2019

The Chair normally attends this forum but is unable to be present in October. She asked any councillor who is able to attend to contact her.

iii) Tyne Valley Community Rail Partnership AGM 15 October 2019

Dr Vickers will attend this meeting.

19/9/108 Advisory Groups

  1. a) General Governance Advisory Group (GGAG)
  2. i) Notes of GGAG meeting 22/07/19

Members noted the previously circulated notes.

  1. ii) Bank reconciliation to 30 June 2019

Members noted the completion of the above and its verification by Mr Parke.

iii) Sports Field improvements

The Chair referred to a report of the Clerk and outlined the next steps to explore potential improvements to the playing areas. The only feasible improvement related to the creation of a new artificial playing surface that would provide greater flexibility for existing sports and the potential for sports currently not available locally. After discussion it was AGREED to employ the design consultants to provide a detailed plan, together with the necessary investigative testing in line with the report, and to seek the initial views of the owner of the land, Allendale Estates.                                                                                           Action: Clerk

  1. iv) Contracts for services 2020 – 2023

The Chair referred to a report of the Clerk and previously circulated draft contracts for services in respect of grass cutting (sports field), grass cutting (play areas), grass cutting (verges) and litter collection. Members noted that previous contracts in respect of grass cutting (verges) and litter collection had been awarded to NCC on the grounds that NCC already provides services in respect of both and to award the contracts for the additional services to another provider would cause uncertainty for the public and irreconcilable operational difficulties. After discussion the contracts were approved and it was AGREED to commence a competitive tendering process for grass cutting (sports field) and grass cutting (play areas). It was also AGREED to award the contracts for grass cutting (verges) and litter collection to NCC without competition for the same reasons outlined above and to waive financial regulations for this purpose. Action: Clerk


  1. v) Royal Society for the Prevention of Accidents (RoSPA) inspection of play areas

The Chair referred to the previously circulated reports of RoSPA and noted that there were no major issues highlighted. It was AGREED that the Clerk should liaise with the Groundsman to ensure that the reports’ recommendations are addressed.      Action: Clerk DISCHARGED

  1. vi) Local Transport Plan (LTP) Programme 2020 – 2021

Members considered the Council’s highways and transport priorities and AGREED they should remain as the installation of (i) strategically placed dropped kerbs on New Ridley Road and (ii) a footpath from the junction of Lead Road and New Ridley Road to the southern end of New Ridley. Members also supported a priority of the County Councillor to complete the footpath on the A695 between Stocksfield and Riding Mill.                    Action: Clerk DISCHARGED

vii) Annual Risk Assessment 2019

Members AGREED to approve the risk assessment with additional comments relating to the inspection regimes for trees and the footbridge over Stocksfield Burn. Action: Clerk DISCHARGED

viii) Polling District Review 2019

It was AGREED that the current arrangements for polling are adequate.

  1. ix) Donations – Hindley St Margaret’s Burial Board

It was AGREED to donate £1,200 to the Burial Board.          Action: Clerk DISCHARGED

xii) Christmas trees

It was AGREED to order two Christmas trees (as in previous years) to be located at Broomley First School and the Dr Syntax public house.              Action: Clerk DISCHARGED

  1. b) Planning Advisory Group (PAG)
  2. i) Planning report

Members noted the planning report and the delegated authorities used as set out below.

19/02340/FUL

Nene Cottage, 13 Meadowfield Road

Demolition of existing dwelling and replacement with new dwelling

No comment

Note use of delegated powers

19/03027/FUL

31 Baliol Road

Proposed single storey side and rear extension and porch

No comment

Note use of delegated powers

  1. ii) 19/02322/FUL 19 Guessburn: Porch to front.

It was AGREED to make no comment.

iii) 19/02323/FUL Lilac Trees, 2A Guessburn: Extension to front elevation

It was AGREED to make no comment.

  1. iv) Northumberland Local Plan

Members noted that the Local Plan commences its examination phase with hearings on 8 October 2019.

  1. v) 16/02082/OUT Land south of Regents Drive, Prudhoe.

Members noted the hearing date for the above application.

19/9/109 Greenfield House, Main Road: replacement of party wall

The Chair referred to a notice served on the Council in respect of the party wall at the above location. After discussion it was AGREED to consent to the proposed replacement party wall and to grant permission for the owners and their contractors to access Council land to enable the works to be completed with the following conditions: suitable fencing is erected to ensure the safety of the public using the footpath to the school and the sports fields generally, materials and debris are removed from the land at the conclusion of the works and the land is left in a suitable condition.                                                                      Action: Clerk DISCHARGED

 

19/9/110 Tyne Rivers Trust (TRT) – request for funding

The Chair reported that TRT is submitting a bid for funding to Northumbrian Water to enable the provision of interventions to control invasive species in the Tyne and its tributaries for a three year period. After discussion it was AGREED to donate £150 per annum to TRT for this purpose.                                                                                 Action: Clerk DISCHARGED

 


19/9/111 Parish Council Plan Group

Mrs Rae referred members to a previously circulated draft plan. The Chair commented that the themes fit well with the Residents’ Survey and with other themes within the draft. It is the intention to consider a final draft at the next meeting.       Action: Parish Council Plan Group

 

19/9/112 Joint Musculoskeletal and Pain Service

Members noted the previously circulated briefing document from the NHS Northumberland Clinical Commissioning Group.                                                             DISCHARGED

 

19/9/113 Broomley First School

The Chair updated members that Broomley First School converted to an Academy on 1 September 2019 as part of the Tyne Community Learning Trust.                   DISCHARGED

19/9/114 Northumberland Day 2020

The Chair referred to a previously circulated briefing from NCC in respect of a proposed ‘Big Northumberland Day Flag’ Parish Challenge connected with Northumberland Day on 24 May 2020. Members AGREED that the Council would not be involved.                        DISCHARGED

 

19/9/115 Meetings of the Parish Council ion May 2020

The Chair referred to the revised date of the first bank holiday in May 2020 and after discussion it was AGREED to amend the date of both the Annual Meeting of the Parish Council and the Annual Parish Meeting to Monday 4 May 2020.               Action: Clerk             DISCHARGED

 

19/9/116 Performance Development Review (PDR) of the Clerk

The Chair reported the Clerk’s PDR had been completed by her and the Vice Chair and there are no issues to report.                                      DISCHARGED

19/9/117 Any other urgent business

Branch End Play Area – use for photo shoot

The Clerk said that a ‘photography, television and film company’ has asked for permission to use Branch End Play Area on the afternoon of Saturday 7 September. The company intends to take still photographs of a local family (previously identified) using the facilities and have undertaken that no other members of the public will be included. The company also accepts that the area is a public space to which entry cannot be prohibited or controlled by them and has provided evidence of public liability insurance. A donation to Council funds has been offered in the event that the area is used. After discussion it was AGREED to offer no objection to the proposal as outlined.                                       Action: Clerk DISCHARGED

A69 Bridge End improvements

The Chair reminded members that the Clerk had circulated an update from Highways England about the above mentioned proposal.                                       DISCHARGED

19/9/118 Date of next meeting

Monday 7 October 2019.

The Chair thanked those in attendance and closed the meeting at 9.27pm.

(This is a text only version to enable word searching of the minutes of Council meetings. The page is mainly unformatted and will not show tables correctly.  A copy of the actual meeting minutes as laid out in the recorded version can be found here.)

Minutes of the Meeting of the Parish Council

held on Tuesday 23 July 2019

at Stocksfield Community Centre

Present:         Ms M Hunt (Chair), Mrs J Furniss, Mr C Liddle, Mr D Parke, Mr M Parker,

Mrs H Rae, Dr P Vickers.

Mr N Spencer (Clerk to the Council).

                       

Apologies:     Mrs J Robson, Professor R Thompson.

 

Also present: Mrs A Dale (County Councillor).

The Chair opened the meeting at 7.30pm and welcomed those present.

19/7/86 Declarations of Interest

There were no declarations of interest.

19/7/87 Public Participation

Parking of vehicles New Ridley Road at Stocksfield Golf Club

The Clerk reported that a resident of New Ridley has complained about the continued indiscriminate parking of vehicles at the above location and particularly around the entrance to Winston Way when the golf club’s car park is full. The resident is to contact Northumberland County Council (NCC), as the Highways Authority, and asked that members be made aware.

Overgrown hedges

Dr Vickers said that a resident had approached him about overgrown hedges in the village and he had referred them to NCC who have responsibility for enforcement.

 

19/7/88 County Councillor update

Mrs Dale updated the Council in respect of car parking; hedges; work on Meadowfield Road; road safety schemes on New Ridley Road at East Ridley and at New Ridley and on the A695; and lighting at the railway station.

19/7/89 Minutes of the Meeting held on 3 June 2019

It was AGREED that the minutes of the meeting held on 3 June 2019 were a true and accurate record (proposed Mr Parke, seconded Mr Parker).

19/7/90 Matters Arising

Sling Rotator at Branch End play Area

The Clerk reported that the foundations of the equipment had been exposed and complied in respect of width and length. However the central column has been found to be out of vertical alignment, which is likely to have contributed to the failure of the bolts. Despite repeated contact, the supplier has not provided any information to resolve the situation. Members AGREED that the matter should be escalated within the management of the company involved.                                                                                                                  Action: Clerk

 

19/7/91 Finance

Approval of June payments

It was AGREED that the payments for June be approved as detailed in the previously circulated schedule (proposed Dr Vickers, seconded Mrs Furniss) and the summary of receipts and payments for the month was noted.

19/7/92 Parish Council Representatives

On 18 July 2019 the Chair attended a meeting of the East Tynedale Town and Parish Councils’ Forum. Amongst other things, information was provided about NCC’s changes to verge cutting services and the development of a new waste strategy, including a planned trial of doorstep household glass recycling. The control of invasive species at Wylam was also explained.

19/7/93 Advisory Groups

  1. a) General Governance Advisory Group (GGAG)
  2. i) Notes of GGAG meeting 17/06/19

Members noted the previously circulated notes.

  1. ii) Replacement of seat at war memorial

The Chair referred to a previously circulated report concerning the potential replacement of the wooden bench at the war memorial with a suitable commemorative bench, so as to complement the recently ‘gifted’ bench. After discussion it was AGREED (proposed Mr Liddle, seconded Mr Parker) to purchase and install a new metal bench to commemorate the Second World War.                                                                                                         Action: Clerk

iii) Fireworks and Bonfire Event 2019

The Chair referred to a report of the Clerk and a subsequent recommendation of the GGAG in relation to a fireworks and bonfire event. Members recognised the public support for such a venture expressed in the residents’ survey and the potential willingness of Stocksfield Cricket Club to arrange and manage the event. After discussion it was AGREED to earmark £2,500 from the Community Support budget to support the event in 2019, conditional upon the event being held and an agreement from the organisers to submit a post event report on payments and receipts which would then inform a review about future years.   Action: Clerk

Mrs Dale left the meeting.

  1. iv) Grant Award Policy – review

It was AGREED to make no amendments to the Grant Award policy and to review it in June 2020.                                                                                                          Action: Clerk

  1. b) Planning Advisory Group (PAG)

Members noted the planning report and the delegated authorities used as set out below.

19/01679/FUL

The Rowans, 21 Painshawfield Rd

Demolition of existing bungalow and rebuild of 2 storey dwelling

No comment

Note use of delegated powers

19/01864/FUL

Apperley Farm West Cottage

First floor extension with rear dormer. New sliding door at ground floor rear.

No comment

Note use of delegated powers

Appeal against refusal

Ridley Mill House, Ridley Mill Road

Listed building consent for demolition of existing two storey extension and replacement with two storey pitched roof extension  with garden room projection

No comment

Note use of delegated powers

 

19/7/94 Proposed 20 mph speed restriction A695

The Chair referred to previously circulated information provided by NCC and the consultation event held at the cricket club which had been attended by a number of members. After discussion, it was AGREED to

  • make no comment in relation to the proposed permanent 20 mph limits in The Pastures and Hall Farm Close
  • support the principle of an advisory 20 mph limit on the A695 but to propose the extent of the limit is increased west to Guessburn so as to include the narrower road and footpath which bring pedestrians into closer proximity to passing vehicles
  • oppose the proposed use of flashing amber lights and signage but instead request the use of speed sensing devices that indicate either the formal speed limit or the advisory limit, depending on the time of day and the speed of vehicles
  • request further consultation about the removal or repositioning of existing vehicle activated signage which members consider to be owned by the Parish Council
  • request that no waiting at any time restrictions at the entrance to the sports field car park are extended west to Broomley First School and east to Merryshields Terrace as part of the road safety scheme

Action: Clerk

Mrs Rae left the meeting.


19/7/95 Stocksfield Sports Field: proposed partial surrender of lease relating to the eastern field

The Chair referred to a report of the Clerk in respect of the above which will facilitate the proposed development of the club house at the Sports Fields by the cricket club. Members discussed the impact of any potential pitch improvements to the eastern field and AGREED to surrender the area of land indicated in the plan provided and to seek legal advice in relation to the proposed deed of surrender.                                                    Action: Clerk

 

19/7/96 Parish Council Plan Group

The Chair reported that a further meeting of the group was held on 22/07/19. The next meeting is planned and the intention remains to present a draft plan to the Council meeting in October.

19/7/97 Traffic calming, New Ridley Road

The Chair referred to a letter and plan from NCC which proposes a single chicane on the north bound side of New Ridley Road between Meadowfield Road and Batt House Road. After discussion it was AGREED to object to the current proposal on the grounds that it would have limited effect and to request that a double chicane be installed to ensure that traffic in both directions is forced to slow down, irrespective of traffic density. Action: Clerk

19/7/98 Any other urgent business

There was no other business.

19/7/99 Date of next meeting

Monday 2 September 2019.

The Chair thanked those in attendance and closed the meeting at 9.11pm.

(This is a text only version to enable word searching of the minutes of Council meetings. The page is mainly unformatted and will not show tables correctly.  A copy of the actual meeting minutes as laid out in the recorded version can be found here.)

Minutes of the Meeting of the Parish Council

held on Monday 3 June 2019

at Stocksfield Community Centre

Present:         Ms M Hunt (Chair), Mrs J Furniss, Mr D Parke, Mr M Parker, Dr P Vickers.

Mr N Spencer (Clerk to the Council).

                       

Apologies:     Mr C Liddle, Mrs H Rae, Mrs J Robson, Professor R Thompson.

 

Also present: Mrs A Dale (County Councillor), Mr D Williams (resident).

The Chair opened the meeting at 7.31pm and welcomed those present.

19/6/73 Declarations of Interest

There were no declarations of interest.

19/6/74 Public Participation

Remembrance Service 2019

Mr Williams asked why the A695 will be closed during the Remembrance Service this year. The Chair and the Clerk explained that the increase in the numbers of attendees over the last few years has resulted in the need to reconsider the traffic management arrangements. Whilst the official closure will be for an hour, in practice the road is likely to be opened sooner.

20 mph speed limit Painshawfield Estate

Mr Williams questioned the need for the proposed limit and referred to the problem of hedges not being cut back to the boundaries of the owner’s land. Mrs Dale said that the 20 mph limit had been agreed by Northumberland County Council (NCC) two years ago after a request from the Painshawfield Estate Committee because of the use by children of roads without lighting or adequate footpaths. Mrs Dale is working with the Estate Committee with regard to hedges, something which is not within the Committee’s remit to control. Action will be taken once Mrs Dale has met with the Chair of the Committee.

New Ridley Road – centre white lines

Mr Williams asked if the centre white lines on the bend on New Ridley Road can be repainted to prevent vehicles cutting across the road. Mrs Dale AGREED to ask for this to be done.

 

19/6/75 County Councillor update

Mrs Dale updated the Council in respect of hedges generally and specifically on Cadehill Road, potholes on Cadehill Road, proposed closure of Meadowfield Road for new drainage and the consultation event at the cricket club in respect of the proposed 20mph speed limit on the A695 on 11 June 2019 between 2pm and 7pm.

19/6/76 Minutes of the Meeting held on 13 May 2019

It was AGREED that the minutes of the meeting held on 13 May 2019 were a true and accurate record (proposed Mr Parke, seconded Mr Parker).

19/6/77 Matters Arising

  1. a) Seat at New Ridley

The Chair referred to correspondence about this matter and the decision at the last meeting to keep NCC informed about the discussions that were taking place. One of the issues was that if the safety measures that are put into New Ridley make the previous location of the seat safe, the Council may consider repositioning the seat but the extent of the safety measures is not yet known. Mrs Dale expressed concern about the decision making processes within the Council and said the views of the Council about the safety of the seat did not enter the public domain until June 2018 when the subject appeared in NE43 News, the Council’s newsletter. The Chair pointed out that the Council’s original decision was reviewed in April 2018 and the minutes of that meeting refer to the decision having been ‘taken in light of safety concerns due to the speed of vehicles travelling east on the bend’. She said that if Mrs Dale had evidence of misconduct by the Parish Council then she should use the appropriate formal channels to make a complaint. Mrs Dale reiterated her belief that the Council lacks transparency in decision making and said that she has been asked about matters in respect of which there is no record of who made the decisions. The Chair refuted Mrs Dale’s statement, reminding her that individuals do not make decisions, they are made by the Council. Mrs Dale left the meeting.

Members further considered the comments of Mrs Dale and after discussion it was AGREED that the Chair will write to the County Councillor, Mrs Dale, asking her to take formal action if she feels she has evidence of misconduct.                                                   Action: Chair

  1. b) Land adjacent to 15 Branch End Terrace

The Clerk reported that the owner of 15 Branch End Terrace has assumed responsibility for the maintenance of the land referred to above and the Groundsman’s contract had been amended accordingly.                                                                                                   DISCHARGED

19/6/78 Finance

Approval of May payments

It was AGREED that the payments for May be approved as detailed in the previously circulated schedule (proposed Mr Parke, seconded Mrs Furniss) and the summary of receipts and payments for the month was noted.

19/6/79 Parish Council Representatives

On 28 May 2019 Mr Parke attended a meeting of the Essity Community Forum and updated members on financial investment in the plant to reduce water usage and improve the quality of water returned to the river, and the significant increase in the apprenticeship scheme. Minutes of the meeting will be circulated in due course.

19/6/80 Advisory Groups

  1. a) General Governance Advisory Group (GGAG)
  2. i) Notes of GGAG meeting 20/05/19

Members noted the previously circulated notes.

  1. ii) Subscription renewals

After discussion it was AGREED to renew the subscriptions as follows: Clerk and Councils Direct (cost £12) and Tyne Valley Community Rail Partnership (cost of £10)

                                                                                                                        Action: Clerk

  1. b) Planning Advisory Group (PAG)
  2. i) Planning report

Members noted the planning report and the delegated authorities used as set out below.

19/01466/FUL

Hilton, New Ridley

Proposed new garage

No comment

Note use of delegated powers

19/01598/FUL

Brentcroft, 42 Apperley Road

First floor extension over kitchen

No comment

Note use of delegated powers

  1. ii) 19/01312/FUL Land east of Apperley Dene, Stocksfield. Proposed dwelling for use by rural worker

Mr Parker referred to the above mentioned application which seeks permission to change the use of an outbuilding, for which the applicant has a Certificate of Lawful Proposed Development, into a dwelling. The Parish Council has previously objected to an application for a dwelling on the site of the proposed outbuilding as being inappropriate development within the Green Belt. Members accepted that whilst the application had changed in some respects, the intention remains to create a new dwelling within the Green Belt. After discussion it was AGREED that the Council objects to the proposal for the same reasons outlined in the previous objections, namely an inappropriate development within the Green Belt for which very special circumstances do not exist.                                                                 Action: Mr Parker, Clerk

 


19/6/81 Proposed 20 mph speed restriction A695

The Chair reminded members of the information about the consultation event planned for 11 June in respect of the proposed 20mph speed limit and asked members to attend if possible. NCC officers have agreed to meet Parish Councillors at 1.30pm, prior to the public consultation.

 

19/6/82 Branch End Play Area – Sling Rotator

The Chair referred to a report of the Clerk in respect of further issues that have become apparent with the sling rotator concerning the failure of bolts. The equipment has been taken out of action and further contact from the supplier and manufacturer is awaited. Additionally the central column is showing signs of movement. Members noted the report and AGREED that the concrete footings of the equipment should be exposed and examined to ensure they meet the installation specification.                                                                     Action: Clerk

 

19/6/83 Parish Council Plan Group

The Chair reported that a further meeting has occurred and the group aims to present a draft plan for approval by the Council at its meeting in October. Themes have been allocated to group members and action points are being developed, co-ordinated by Mrs Rae. Once approved by the Council, a consultation event is proposed towards the end of October for members of the public to comment with final approval of a plan by the end of the year.

 

19/6/84 Any other urgent business

There was no other business.

19/6/85 Date of next meeting

Monday 1 July 2019.

The Chair thanked those in attendance and closed the meeting at 8.55pm.

(This is a text only version to enable word searching of the minutes of Council meetings. The page is mainly unformatted and will not show tables correctly.  A copy of the actual meeting minutes as laid out in the recorded version can be found here.)

Minutes of the Annual Meeting of the Parish Council

held on Monday 13 May 2019

at Stocksfield Community Centre

Present:         Ms M Hunt (Chair), Mrs J Furniss, Mr C Liddle, Mr D Parke, Mr M Parker,

Mrs H Rae, Professor R Thompson, Dr P Vickers.

Mr N Spencer (Clerk to the Council).

                       

Apologies:     Mrs J Robson.

 

Also present: Mrs A Dale (County Councillor).

The Chair opened the meeting at 7.46pm and welcomed those present.

19/5/52 Election of Chair of the Parish Council

Ms Hunt was elected as Chair of the Parish Council (proposed Prof Thompson, seconded Mr Parker) and it was AGREED to suspend paragraph 3.2 of Standing Orders relating to the term of office of the Chair. The acceptance of office was completed

19/5/53 Election of Vice Chair of the Parish Council

Dr Vickers was elected as Vice Chair of the Parish Council (proposed Mr Parker, seconded Mr Parke) and it was AGREED to suspend paragraph 3.3 of Standing Orders relating to the term of office of the Vice Chair.

 

19/5/54 Declarations of Interest

There were no declarations of interest.

19/5/55 Public Participation

The Chair reported having received a significant number of emails from a resident, also copied to the County Councillor, in respect of goods vehicles which are not from the North East using the A695. It has already been explained to the resident that this is not the responsibility of the Parish Council. Mrs Dale said that as far as the person is concerned a line has been drawn under that and there should be no further correspondence from the resident at all on that subject. Mrs Dale clarified that this related to communication between herself and the resident. The Chair referred to another resident who had made direct contact with goods vehicle operators whose vehicles appeared to be using New Ridley Road excessively and who had received an explanation from at least one of the operators.

 

19/5/56 County Councillor update

Mrs Dale updated the Council in respect of door to door sales in the area, lighting at the north side of Stocksfield Station, ticket machines at the station and fibre cable laying on the A695. She said that the planters on the A695 at Ford Rise will not be installed by Northumberland County Council (NCC) and her budget was insufficient to fund them. Mrs Dale said people were quite upset that the seat at New Ridley was removed and she has received complaints. She has paid for removal of the gorse bushes on private land that had obstructed the view from the seat’s previous location. Mrs Dale said she will provide a seat there but nothing will happen until the traffic calming measures are introduced. The Chair reminded Mrs Dale that the original decision to relocate the seat was founded on safety concerns. Mrs Dale said that NCC would not allow anything to be installed unless it was safe. She AGREED to come back to the Council once the final detail is known. Mrs Dale then left the meeting.

19/5/57 Advisory Groups

Members AGREED that the existing terms of reference of the Advisory Groups should be unchanged and that Mrs Furniss would join the Rights of Way and Environment Advisory Group.

19/5/58 Review of existing arrangements for Internal Audit

Members considered a report of the Clerk and AGREED that the existing arrangements for internal audit are effective.

19/5/59 Appointment of Internal Auditor 2019/20

It was AGREED to appoint Mr Peter Basnett as internal auditor for the financial year 2019/20.

19/5/60 Schedule of Parish Council Meetings 2019/20

Members AGREED to approve the previously circulated schedule of Council meetings.

19/5/61 Minutes of the Meeting held on 1 April 2019

It was AGREED that the minutes of the meeting held on 1 April 2019 were a true and accurate record (proposed Dr Vickers, seconded Mrs Furniss).

19/5/62 Matters Arising

There were no matters arising.

19/5/63 Finance

  1. a) Approval of April payments

It was AGREED that the payments for April be approved as detailed in the previously circulated schedule (proposed Dr Vickers, seconded Mrs Furniss) and the summary of receipts and payments for the month was noted.

  1. b) Schedule of recurring payments 2019/20

Members AGREED to approve the previously circulated schedule of recurring payments.

  1. c) Report of Internal Auditor 2018/19

The report of the internal auditor for 2018/19 was considered. It was AGREED to receive and note the report and that no action was necessary in consequence of the report.

  1. d) Approval of statement of receipts and payments 2018/19

It was AGREED to approve the statement of receipts and payments for the financial year 2018/19.

  1. e) Approval of annual governance statement 2018/19

Members considered and APPROVED the annual governance statement 2018/19.

  1. f) Approval of accounting statements of accounts 2018/19

Members considered and APPROVED the accounting statements 2018/19.

  1. g) Approval of statement of significant variances 2018/19

Members considered and APPROVED the statement of significant variances 2018/19

  1. h) Northumberland and Newcastle Society – subscription renewal

It was AGREED to renew membership at a cost of £25.

  1. i) Northumberland Association of Local Councils (NorthALC) membership renewal

 After discussion it was AGREED to renew membership at a cost of £577.91.

19/5/64 Parish Council Representatives

On 25 April 2019 the Chair had attended a meeting of the East Tynedale Town and Parish Councils’ Forum. At the meeting Stephen Rickitt (NorthALC) spoke about planned training for councillors and clerks, the pending design of template policies for social media and for safeguarding, and the newly appointed Director of Planning at NCC (Mr Rob Murfin) who is keen to develop the role of Parish Councils in the planning process. She suggested that the Council might consider inviting Mr Murfin to a future meeting of the Council.

19/5/65 Advisory Groups

  1. a) General Governance Advisory Group (GGAG)
  2. i) Notes of GGAG meeting 15/04/19

Members noted the previously circulated notes.

  1. ii) Bank reconciliation to 31 March 2019

Members noted that Mr Parke has checked and will sign the bank reconciliation to 31/03/19.


iii) Seat at New Ridley

A previously circulated report of the Clerk referred to a further request from the same resident that the seat at New Ridley be reinstated in its original position in the light of the removal of the gorse on the adjacent land. The Chair reminded members that the original decision of the Council had been influenced by safety concerns due to the proximity of the seat to the road and the excessive speed of passing vehicles. After discussion it was AGREED to take no action on this request on safety grounds. Members recognised the comments of the GGAG that, if future traffic calming measures significantly change the risk of injury from passing vehicles at the location, it may be possible for the Council to reconsider the request.

Members also discussed the information provided by Mrs Dale, the County Councillor, in respect of her intention to replace the seat and expressed concern that best use of funding would be ensured by working together, rather than in isolation. It was AGREED that the Clerk should write to Mrs Dale and NCC to provide details of the reasons behind the Council’s decision.                                                                                                      Action: Clerk

  1. iv) Proposed planters on A695

The proposal to install planters had been withdrawn by the County Councillor. DISCHARGED

  1. v) Data Protection Policy - review

After discussion it was AGREED that the Data Protection Policy should remain unchanged and be reviewed in May 2023. The Clerk will ensure that any legislative changes that affect the policy are brought to the attention of the Council.            Action: Clerk             DISCHARGED

  1. vi) Email and Internet Policy - review

The Chair said that, in considering the Email and Internet policy, GGAG members felt that all Councillors should be reminded of Appendix A – Guidance on the use of social media by members, in order to ensure that they are taking due regard of internet security and that their communications remain proper and appropriate. It was AGREED that Appendix B (the standard format for the signature on all Council emails) should be amended as previously circulated, that the policy should otherwise remain unchanged and that it should be reviewed in May 2021.

                                                                                    Action: Clerk             DISCHARGED

vii) Campaign to Protect Rural England (CPRE) – subscription renewal

It was AGREED to renew the Council’s membership at a cost of £36.

Action: Clerk             DISCHARGED

  1. b) Planning Advisory Group (PAG)
  2. i) Planning report

Members noted the planning report and the delegated authorities used as set out below.

19/00947/FUL

Pennlea, 8 Meadowfield Road

Construction of single storey extensions to side and rear

No comment

Note use of delegated powers

19/00967/FUL

Garden Reach, 41 Painshawfield Road

Demolition of existing porch and construction of an oak framed porch to front

No comment

Note use of delegated powers

19/01393/FUL

19 Birkdene

Conversion of existing garage to provide garden room/bedroom, shower room and utility room and extension for storage

No comment

Note use of delegated powers

 

  1. ii) 18/04446/OUT Stocksfield Golf Club: Outline planning application for residential development

The Chair referred to the Council’s objection to the above application and the right of the Council to be represented at any meeting of the Local Area Council where the application would be considered and determined. The Council has previously been represented at some planning determinations but not on every occasion. After discussion it was AGREED that the Council will not be represented at the determination of the application but delegated authority was granted jointly to the Chair and the Convener of the PAG to reconsider the matter in the light of the case officer’s report (when available).                                             Action: Chair, Mr Parker

 

19/5/66 Land adjacent to 15 Branch End Terrace

The Chair referred to a previously circulated report of the Clerk concerning the maintenance of the above mentioned land and his discussions with adjacent landowners. After discussion it was AGREED to terminate the Council’s existing arrangements for the maintenance of the land, with the exception of the planted area at the northwest corner, on the understanding that the owner of 15 Branch End Terrace will maintain the land and boundaries to an acceptable standard and to remove the task from the Groundsman’s contract.             Action: Clerk DISCHARGED

 

19/5/67 Housing Strategy for Northumberland 2019-2021

The Chair referred to the previously circulated consultative document from NCC and after discussion it was AGREED to make no comment.                        DISCHARGED

Mrs Furniss left the meeting.

 

19/5/68 Parish Council Plan Group

The Chair reported that action points are being developed on various themes. The Group has discussed using a stand at the Stocksfield Festival on 13 July 2019 to enable residents to comment on the proposals. Members who are able and willing to assist on the day were asked to contact the Chair as soon as possible.

19/5/69 Northumberland Day 2019

The Chair referred to a previously circulated email and newsletter from NCC regarding the above, which will be on Sunday 26 May. The event aims to celebrate the county and act as a force for tourism and economic benefit and community cohesion by drawing together events across Northumberland. After discussion it was AGREED to take no action in view of the short notice and to reconsider the matter early next year.                   Action: Clerk DISCHARGED

 

19/5/70 Climate Emergency Petition

The Chair referred to previously circulated documentation relating to a petition to NCC to declare a ‘climate emergency’ and undertake other actions in support of preventing climate change. The petition has been instigated by a group of Northumberland residents under the name ‘Climate Action Northumberland’ and has asked the Council to support the petition by writing to NCC and to publicise the petition locally. After discussion it was AGREED to publicise the petition on the Council’s website and social media page without indicating support for or opposition to the petition from the Council.                                Action: Clerk DISCHARGED

 

19/5/71 Any other urgent business

There was no other business.

19/5/72 Date of next meeting

Monday 3 June 2019.